Dec 01

Dealing with Outlook Meeting requests before processing other emails

When processing emails, I always like to deal with any meeting requests first so that my diary is up to date before I start responding to any emails where I need to check my availability.

I set up a Search Folder that shows meeting requests and responses in all my inbox folders – makes it easy to respond as well as delete any unwanted responses from the same place. Here is how it’s done…

  1. Right-Click Search Folders and select New Search Folder…
  2. Scroll to the bottom of the list in the New Search Folder dialogue, select Create a custom Search Folder and click Choose…
  3. Type in a suitable name for your Search Folder and click Criteria…
  4. Type “Start” in the Field box, choose “exists” from the Condition dropdown menu and click Add to List
  5. Your criteria should like this before you click OK
  6. Click OK for the next two dialogues and your new Search Folder is created
  7. You can drag this to your Favorites so it easy to access.

You may want to change the View for this Search Folder so that it shows meeting requests and responses grouped by folder and sorted to your tastes. Here is the view I use…

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